Athlete Information

11th annual Tarawera Ultramarathon | Rotorua New Zealand

Race Expo
Thursday 9am to 7pm. Rotorua Energy Events Centre. Queens Drive, Rotorua. There will be Tarawera merchandise plus sponsors products at the Expo.

Athlete Check In
Thursday 8 February
10 am to 7 pm for all distances. The Rotorua Energy Events Centre. Queens Drive, Rotorua.

Friday 9 February
8:30 am to 7 pm for all distances. The Rotorua Energy Events Centre. Queens Drive, Rotorua.

  • If a distance is not sold out prior, you can enter a race on the Thursday or Friday.
  • Bring your Photo ID to register and compulsory gear if required.
  • If the compulsory gear is required, we may check this gear at registration. Please be prepared to bring the gear and have it ready to be inspected by a volunteer.
  • Do not queue up for athlete check-in before it opens if you can avoid it.
  • Your timing chip is on the back of your race number.
  • Do not bend or break your race number and make sure it is visible and facing forward on race day.
  • Drop bag labels will be in your racepack. Drop bag labels will be given to you at race registration. You must use the official drop-bag labels if you wish to use drop bags this year – our volunteers will be checking that you have the correct labels.  We will not be accepting any drop bags without the official labels.  Please leave your drop bags with the appropriate truck or van before 7:00pm. These will be in the foyer of the registration.
  • Safety information is printed on the back of your race number.
  • All drop bags and headlamps must be labelled (we provide pre-printed labels for you and your supporters).
  • You can change your distance at race registration. A $30 admin fee will apply.
  • Spectator bus tickets for the Tarawera Forest ($20) can be purchased at the Expo.
  • For medical and safety reasons, all 102k and 160k runners are weighed at athlete check-in.
  • You must indicate if you have decided to change your race distance (and pay the difference in price plus a $30 admin fee). There will be a change-over desk at registration.
  • Athlete Emergency Contact: We will check the phone number of your emergency contact at race registration. This must be a contact who can be reached on race day.
  • If you do not register before 7:00pm on Friday, you will not race the following day.

registering for an ultra marathon run

 


Start Times 

20k Race start for the 20k is 9:00 am Friday at Lake Okareka. A bus will transport you to the start-line. The bus fare is included in your race entry.

160k Race start for the 160k is 4:00 am Saturday at Government Gardens, Rotorua.

102k Race start for the 102k is 6:00 am Saturday at Firmin Field, Kawerau. An optional bus will transport you to the start-line. The bus fare is included in your race entry. The bus is for runners only. Your race number is your bus ticket. Buses will depart from outside the Rotorua Museum from 4:30am to 4:45am on Saturday. Your race number is your bus ticket. Buses are for runners only and the last bus will leave at 4:45am. Don’t miss it!  If you have friends and family as support crew, you are welcome to drive to Kawerau. Allow an hour to get from Rotorua to the start-line, as you will be sharing the road with 20+ buses.

50k. Race start is at 9:00 am to 12 noon Saturday. Location to be advised. A bus will take all 50k runners to the shore of Lake Tarawera and then transfer by boat to your start line. The bus and boat fare is included in your entry fee.

The finish line for all distances is Government Gardens, Rotorua.

  • If we require compulsory gear – we will inspect EVERY runner at a checkpoint.
  • You can leave drop bags with us at the four start lines and also at various aid stations on the course and te=he finish line. We will transport drop bags to the finish line.
  • Pick up your drop bags from the finish-line by showing your race number or handing in the tab that shows your runner’s number.
  • Be safe and look after each other at all times.

Headlamps
All 100 Mile runners will need a headlamp at the race start. You can swap your named headlamp at any aid station if you wish, but must carry a lamp at all times (use your official headlamp tag, provided on your drop bag label sheets, in your race pack). Surplus clothing (which must also be clearly named/labelled) can be left with the volunteers at the start or first aid station and can be picked up at the finish or prize giving. Almost all 100 Mile runners will be running through Saturday/Sunday night and will need headlamps.

Sunrise is at 6:40am. 20k and 50k runners will not need a headlamp at their race start. Note: If you think you will be running in the dark on Saturday night, please pack a headlamp in your drop bag, have one with your crew/pacer or carry a headlamp with you. It will get dark from around 8.30pm.

Some athletes purchase cheap headlamps just for the event that they do not label and do not wish to collect after the event. Any unclaimed headlamps will be donated to the local running club about a month after the race.

Weather Forecast
Temperatures at the race start will be around 12-14 degrees Celsius and will warm up quickly. Temperatures around Blue Lake and Okareka can exceed 25 degrees. Temperatures will likely be in the 20-25 degree range for most of the day.   www.metservice.com/towns-cities/rotorua

Compulsory Gear
Compulsory gear applies to all runners, including relay runners and pacers.

All 100 mile runners will be required to carry compulsory gear, as described on the 100 mile event page.

20, 50 and 102k runners. By 12-noon Wednesday, 6 February, at athlete check in and the pre-race briefing, competitors will be advised what compulsory clothing and equipment items they must carry (based on the expected weather conditions). If there is little risk of bad weather, the most likely Compulsory Gear list will be A.

There are three compulsory gear levels for the 20, 50 and 102k distances:
– A. No compulsory equipment
– B. Waterproof jacket (seam-sealed + hooded).
– C. Base layer long top wool/polypropylene, base layer long pants wool/polypropylene, waterproof jacket (seam-sealed + hooded), thermal hat (Buff accepted), thermal gloves.

INSPECTION OF COMPULSORY ITEMS: If compulsory items are required for the race, they will be inspected at race registration. The Race Director may choose to randomly spot check a sample of competitor items on the morning of the event at the race start. At least one random inspection of one or more item(s) may be undertaken along the course for all competitors. Plan ahead and have all items in List C available to bring to Rotorua. Compulsory equipment for 100 mile runners is listed elsewhere.

We do not provide drinking cups at aid stations, in order to reduce waste. Runners are strongly advised to carry their own drinking cup or bottle that they can use at aid stations for the selection of drinks.

We recommend you also carry water between aid stations. Optionally (but recommended) you should carry any gels or other form of calories with you between aid stations.

Race Numbers
Runners of each distance are clearly recognised by their race number and the colour of the numbers.

1-700’s                     102km ultra runners               black bib, white numbers
1000’s                      160k ultra runners                   orange bib, black numbers
2000’s                       20k runners                             green bib, white numbers
5000’s                       50k ultra runners                    Blue bib, white numbers

Pacers have bibs with the same number as their runner. All ultra runners have their name and country flag on their race numbers. Important emergency information is printed on the back of your race bib.

You MUST have your race numbers facing the front when you line up at the start. Race numbers must be visible because they are recorded throughout the day. If numbers are not visible, we may need to stop you to check your number. Timing chips are on the back of your race bibs.

Mobile app and live tracking
The event mobile app is available in both iPhone and Android format. Download from the iTunes store or from the Google Play Store. With limited cell coverage, we will try to upload results as close to real-time as possible. 

Race safety
Please take care of both yourselves and the other competitors on the course. If someone needs help, please stop and help them. There will be a full safety crew at the race, including outdoor safety specialists, coastguard, search and rescue personnel, emergency doctors, nurses and ambulances. Some volunteers hold first aid qualifications. Safety staff will have radio communications with the Safety Manager and Race Director in case of an emergency. Safety information is printed on the back of your race number.

Course Markings
Only follow the fluoro pink/orange ribbons in the trees, and red arrows. There should be no other markings. Any turns should be obviously marked with these pink/orange ribbons and/or red arrows. The wrong way will be indicated with hazard or warning tape and a yellow sign with a black cross. Fluoro ribbons/cones will help to mark the course from the Blue Lake Aid Station to the finish line.

Aid Stations
The Aid Stations are very generously stocked with food and drinks – we will have Tailwind, lollies, chips (chicken, salted and salt & vinegar flavours), pretzels, sandwiches (with Pic’s really good Peanut Butter, Onuku Manuka and Rewarewa honey, jam and Nutella), fruit (bananas, watermelon, oranges, apples), ice, water, Coke, Mountain Dew, and ginger beer. The order of the Aid Station offerings will be: food > fruit > drink containers to fill your bottles > Gurney goo and sunblock etc.

We will have no drinking cups at aid stations. In an effort to cut down on vast quantities of waste. Please bring a cup with you if you wish to drink at the aid stations. We will be selling carry-cups at the Tarawera store at the Expo.

Signs will be placed 200 metres before the Aid Station. Exit signs will indicate distance to the next Aid Station.

Toilets
There will be toilets at the museum bus pick-up and at Firmin Field, Kawerau. There are also toilets at the 20k and 50km start-lines. There will be toilets at all aid stations except the Isthmus. There are also toilets at the DOC Campground (Okareka), Boyes Beach Reserve (Okareka), Steep Street Reserve (Okareka), Blue Lake Reserve, the Redwoods Visitor Centre and the finish-line.

Etiquette
You may be sharing these trails with hikers and trampers. Please make sure you move off the trail to allow these other users to pass by. When passing slower runners, please indicate that you’d like to pass by saying “passing on your left (or right)” when overtaking.

Littering and Pooing/Peeing
Do not drop rubbish at Aid Stations or on the trails. Rubbish bins are provided at all aid stations. Anyone caught deliberately littering may be disqualified from this race and banned from future events. If you will generate waste on the run, please use a small ziplock bag to stash your trash and carry it with you.

Sometimes you will need to poo or pee when you are far away from a toilet. When that happens, you should step well away from sight (25 metres) and very far from waterways. Bury any waste by digging a deep hole with the heel of your shoe. Completely bury all waste.

iPODS
Yes, you may listen to music during the run. Don’t use them on any public road where you will be running alongside cars.

Withdrawing during the race
Any runner who is unable to finish the run must personally inform the nearest aid station or event staff of their decision to withdraw and make sure their race number is recorded. If you cannot find a staff person, please ring the number on the back of your race bib. We will use forest radios to try and contact your crew and it is essential your emergency contact person can be reached. If you do not have a crew, we will do our best to transport you to where you need to go. Usually you won’t have to wait long but there is a chance you may have to wait several hours for a non-emergency lift back to Event HQ.

Athletes who leave the race without officially withdrawing pose a serious risk to the event safety and will trigger an immediate Search and Rescue response. The race reserves the right to pass on any costs associated with an unnecessary search effort if a runner has not bothered to notify event staff of their withdrawal before leaving the race.

Dropbags A support crew is certainly not necessary in the event. Drop bags are optional for 50, 102 and 160k runners and can contain your own goodies (gels, food, change of socks, shoes, shorts, Gurney Goo etc.).

For ultra runners, you will be provided with an official drop bag label sheet in your race pack.  Once you have received your drop bag labels, please attach them to the relevant bag for the correct aid station.  You should then put your filled and labelled drop bags and finish line bags in the correct trailer or pile for the correct aid station. We will provide labels for all drop bags – these MUST be used, otherwise we will not accept your drop bag (our volunteers will be checking).  The drop bags must be a soft, reasonable size – do not pack the kitchen sink. Leave your drop bags with us in the correct truck or van at race registration before 7pm Friday. Please do not use the drop bag service for any aid stations where your support crew will be definitely attending.

If you have a drop bag at an aid station you will be asked to move it from the ‘unused pile’ to the ‘used pile’ even if you did not use your drop bag. This allows us to transport your drop bags quickly back to the finish line. This will help allow the drop bag tent to remain orderly for the benefit of runners yet to arrive. Drop bags must not contain any glass. All liquids must be secure. Attach the correct label from the official drop bag label sheet with the corresponding aid station:

White Start
Black – Headlamp
Brown – Buried Village***
Purple – Rerewhakaaitu***
Yellow – Outlet
Pink – Okataina*
Blue – Blue Lake*
Red – Redwoods*
Orange – Finish**

* 50 / 102 / 160k Running at Night
If you think you’ll need a headlamp for the finish, you can put it in your Okataina, Blue Lake or Redwoods drop bag. Or your crew can deliver a headlamp to you at the aid station.

** Finish Line
Pack a change of clothes, comfy shoes/jandals etc. Pack some money for hot food and drinks. We will have a range of hot and cold food to buy.

*** 100 mile runners only

Drop Bag Colection – Drop bags from across the course will be available at the finish line.  You will be able to collect these by providing your race number to our volunteers. There are two vouchers on the official drop bag label sticker sheets for you to give your support crew members to be able to collect your gear on your behalf.  No one other than you (with your race number) or supporters with those tickets will be able to collect drop bags on your behalf.

Cut off times
The cut-offs and required pace will be “extremely generous” meaning you have ample time to walk tough sections, stop at aid stations and still get through. We have no intention of pulling people off the course for going slow.

All runners need to leave the aid station and cross the timing mat BEFORE the cut-off times indicated on each course page. If you return to an aid station after the cut-off, you will be pulled from the run. The aid stations will strictly enforce the cut-off times. This rule is for the safety of all participants. IF YOU MISS THE CUT-OFF, YOU MUST STOP. Significant sanctions will apply to anyone breaking this rule.

Finish Line
There is ample parking at the finish-line and a guaranteed party atmosphere. The race will provide free drinks (a locally-brewed Croucher Beer and other drinks) and fruit for each finisher. Meals and drinks will be available to purchase so pack some money in your finish line bag for extra food and drinks. Hot food will be available until 10pm on race night – stay behind and cheer in the final runners to the finish of an epic day. Bring your appetite!

Lost Property
Lost gear and drop bags will be transported back to the finish area and will be available at the finish-line until 4pm on Sunday. Labelling or naming your gear is essential. We recommend that you claim all of your lost gear before leaving town.


Qualification Runs for other major world ultra races. 

The Tarawera Ultramarathon 102km distance and the 100 Miler are qualifying races for the Western States 100 Mile Endurance Run. Runners who complete the 102km race within 17 hours or the 100 mile race within 30 hours will qualify to enter the WSER lottery. The Tarawera Ultramarathon (50, 102 and 160k) count for points towards qualifying for UTMB events. See points value and qualification requirements.

 


itra-memberMisconduct
The guiding principles of this race are enshrined in the charter of the International Trail Running Association.

The purpose of the performance rules for this event is to ensure the run’s integrity as a test of individual performance, providing equal conditions for all. The guiding principles are as simple as: play fair, be safe, and respect the land. Violations of any rules may be grounds for disqualification from the current race and/or for one or more years, or other sanctions such as time penalties, fines, and/or disqualification from awards. In the case of very serious breach of these rules, Race Directors of the Ultra-Trail World Tour will be informed of the misconduct with possible sanctions across a number of events.

  • There will be no unofficial runners.
  • Each runner’s official race number must be worn prominently on the front of the body and must be easily visible at all times.
  • Runners must follow the marked trail at all times. Any runner departing from the official trail must return to the point of departure on foot before continuing.
  • Each runner must complete the entire course under his or her own power. No physical or mechanical aids are allowed, including but not limited to mountain bikes or boats.
  • Except in case of injury, distress or medical emergency, runners may not accept pushing or pulling assistance in any form or nutritional/ hydration/gear assistance from anyone between checkpoints.
  • Runners may not store supplies of any kind along the trail.
  • Littering of any kind is prohibited. Please respect the natural beauty of our trails and the right of everyone to enjoy them.
  • Runners must refrain from any act of bad sportsmanship.
  • Smoking is not permitted at any of the checkpoints or along the trail. Anyone who smokes in the Tarawera Forest will be immediately removed by security. Both the smoker and their runner will receive a permanent lifetime ban from this event.
  • Any runner who is unable to finish the run must personally inform the nearest Aid Station captain of the nearest checkpoint of their decision to withdraw, and make sure their race number is recorded.
  • Runners who leave the course without turning in their race number will be classified as “lost”. The runner will be contacted on their cellphone and their emergency contact will be called. If there is no response from either party or the emergency contact does not know the status of the runner, a search will be activated. Costs for searching for any such runner will be charged to the runner.
  • Be respectful of all other users, such as recreational walkers.
  • The runner is responsible for the actions of their support crew. Support crews must comply with all instruction from event staff and officials. The runner may be penalised or disqualified for actions or breaches of the rules by their support crew.
  • The Performance Enhancing Drug policy is on the event website. All runners must comply.
  • Race management reserves the right to drug test any athlete competing in this event.

 


Tarawera Ultra – Anti-Doping Policy and Statement.

As a privately-owned event and a major event in the sport of trail ultra-running globally, we are working hard to ensure our sport remains clean of performance-enhancing drugs. To this end, race management is in regular communication with Drug Free Sport NZ regarding anti-doping programmes. From these communications, we have taken the following steps:

  1. Race management reserves the right to drug test any athlete competing in this event – from the time of registration to the completion of the event. Agreement to submit to drug testing is a condition of entry. Any testing will be conducted in a manner consistent with the requirements of the World Anti-Doping Code including the WADA Prohibited List. (See link below for more information on those requirements.)
  2. No athlete that is currently serving a sanction for violating sports anti-doping rules may enter the Tarawera Ultramarathon.
  3. No athlete that was issued a sanction between 1 January 2013 and 31 Dec. 2015 for violating sports anti-doping rules may enter the Tarawera Ultramarathon until 1 Jan. 2019.

Race management will disqualify the entry of any athlete violating (2) or (3) who attempts to enter these events.

Race management will provide anti-doping education to our participants, in conjunction with Drug Free Sport NZ. Considerable resources for athletes, coaches and support staff is on the Drug Free Sport NZ website: drugfreesport.org.nz

 


Preventive and Research Actions Concerning Health Policy.

The organisation decided to set up preventive and research actions concerning health policy during the Tarawera Ultra Marathon These voluntary actions have neither the vocation nor the competence to be substitutes for national and international regulations concerning anti- doping, but aim to strengthen the medical supervision that the organisation wishes for. They are managed jointly by the ITRA (International Trail Running Association), the Ultra Trail World Tour (UTWT) and the association Athletes For Transparency (AFT). These voluntary actions are led by a Medical Commission consisting of doctors who can take advice from the experts of their choice and are, in particular, asked to give consultative advice to the race jury on the medical state of participants.

Each runner is free to:

  1. Declare the following information to the medical commission :
  • any medical history and/or pathology in particular those which may increase risk during the sport
  • the regular use of treatments and medicines during the 15 days prior to the start of the race
  • all requests for or use of medicines subject to a Therapeutic Usage Exemption (TUE).

The declaration of this information to the medical commission must be made through each runner’s ITRA health page which each runner can create free of charge on the ITRA website: www.itra.run (To open an account is free of charge and is necessary in order to access the health page).

The medical information declared on the pages is accessible only to the Medical Commission and the organisation’s own medical team.

  1. Accept to submit any urine, and/or blood, and/or capillary, and/or saliva samples and the associated analyses requested by the Organisation’s Medical Commission, on the understanding that the costs for the sampling and analyses are covered, directly, by the Organisation.
  2. To accept to answer any request that the Medical commission may make based on information that they have collected, in order to discuss their ability or not to participate in the race for which they are registered . As a result of the meeting, the Medical Counsel may suggest that the race Jury exclude the runner from the race.
  3. Accept the use of data concerning the results of research, while knowing that the data used will be strictly anonymous. According to the data protection act, the runner will have a right of access, rectification and opposition to the data concerning them. The Organisation’s Medical Commission will be the entity through whom the runner can exercise this right.